Prospect
© 2013 City of Harriman, Tennessee.
Your Opportunity Awaits
14
Downtown Harriman, Tennessee



TABLE OF CONTENTS

Page

Section I - General Information for Respondents 1

Deadline for Proposal Submission 1

Proposal and Qualifications Review 1

Section II - Scope of Proposal 1

Introduction 1

RFP Process 2

Building Design & Construction 2

Submission Requirements 3

Submission Due Date 3

Inspection of City Owned Real Estate 3

Conditions, Terms and Limitations 3

Conflicts of Interest 5

Section III - Proposal 6
HARRIMAN DOWNTOWN REDEVELOPMENT PROGRAM

REQUEST FOR PROPOSAL INITIATIVE

THE INDUSTRIAL DEVELOPMENT BOARD OF THE CITY OF HARRIMAN, TENNESSEE


Deadline for Proposal Submission to the Industrial Development Board of the City of Harriman, Tennessee (the “Board”).

At the Office of City Administrator, Harriman, Tennessee.

All references to “City owned real estate” shall refer to real estate transferred or to be transferred by the city of Harriman to the Board.

PROPOSAL AND QUALIFICATIONS REVIEW:

Upon receipt of proposals, the Board will review each proposal on the basis of competency, experience and ability to purchase and rehabilitate the City owned real estate. Respondents should be willing and able to provide additional information that may be requested by the Board. The Board reserves the right to waive any formalities, to negotiate with any respondent and to reject any and all proposals without assigning any reason.
SECTION I -  GENERAL INFORMATION FOR RESPONDENTS


INTRODUCTION

The City of Harriman (the “City”) has launched a program to rehabilitate vacant, abandoned
surplus structures on City owned real estate (hereinafter referred to as “Program”). The City
owned real estate consists of structures in various locations in the City, and will be offered by the Industrial Development Board of the City of Harriman through a Request for Proposal (“RFP”) process.

The purpose of the RFP process is to select purchasers who will acquire and rehabilitate selected City owned real estate being offered in this round of the Program. To accomplish this, the Board proposes to sell the parcels of City owned real estate to qualified prospective purchasers, and will expect the purchaser to acquire their own construction and permanent financing.

A list of the City owned real estate being offered is available upon the City of Harriman Websites.

RFP PROCESS

Respondents will be selected based on the proffered purchase price as well as the compatibility and acceptability of the plans for rehabilitation of structures, including but not limited to performance guarantees. The Board will evaluate each respondent based on the information provided in the proposal and supporting documentation, and any other information about the respondent’s performance available to the City.  Successful respondents will be responsible for selecting development teams if necessary, preparing rehabilitation plans, obtaining any building permits, complying with all applicable codes, rules and regulations, securing construction contracts, overseeing construction, and owning, marketing, and managing the rehabilitated property. Each respondent that is awarded the right to acquire City owned real estate will receive a notice from the Board, outlining the terms and conditions of the intended transaction. Any acquisition shall be based upon the final negotiations with the Board.


BUILDING DESIGN AND CONSTRUCTION

The successful respondent is obligated to rehabilitate existing the City owned real estate to comply with the character of downtown Harriman and be in compliance with any building, zoning or land use laws, local laws, ordinances and/or regulations. Certain of the parcels of City owned real estate are listed on the National Historic Register and are subject to a historic zoning overlay. All historic zoning regulations must be complied with.

SECTION II  - SCOPE OF REQUEST FOR PROPOSAL
After a respondent is selected to purchase a parcel of City owned real estate, the respondent
will be required to submit a bank commitment letter by a specified date set forth in a rehabilitation timetable to be developed upon award.  The Board will require plans and any necessary specifications for the City owned real estate.  Therefore, the title transfer from the City to the respondent will occur simultaneously with construction loan closing. 
The Board  will have the discretion to approve the final plans before title transfer.

Respondents will be responsible for obtaining all necessary permits and City approvals for the
rehabilitation of the parcel of City owned real estate to be purchased by them.

SUBMISSION REQUIREMENTS

The Proposal Forms set forth in Section III and supporting documentation, including all required forms attached to the RFP, shall be submitted in response to the RFP.  The original proposal shall be signed by an authorized representative of the respondent and notarized.

SUBMISSION DUE DATE

RFP Proposals must be delivered to:
Bill Alexander, Chairman
Harriman Industrial Board
P. O. Box 433
Harriman, TN 37748


CONDITIONS, TERMS AND LIMITATIONS

This RFP is subject to the specific conditions, terms and limitations stated below:

A. The City owned real estate is to be disposed of in their "as-is" condition. The City and its
officers, agents, and employees make no representation whatsoever as to the physical condition
of the sites.

B. The projects shall be subject to real property taxes and charges.

C. The proposed projects shall conform to and be subject to the provisions of existing Zoning regulations and all other applicable laws, regulations and ordinances of all Federal, State, and City authorities having jurisdiction.

D. Valid permits as required by the City, and any State, and Federal agencies shall be obtained by the selected applicant prior to commencing work.  License agreements, if any, must be obtained in order to enter the site prior to conveyance.

E. Final designation of an respondent will depend on satisfaction of all additional documentation and review requirements of the Board.  The City owned real estate will be conveyed by the Board pursuant and subject to the provisions of a Purchase and Sales Contract to be executed between the Board and the respondent.  The Board and the respondent shall agree upon an acquisition price as well as performance guarantees provided by the respondent.  The deed shall be in form and substance satisfactory to the Board.

F. No transaction will be consummated if any selected respondent or principal of a selected
respondent, or any member of the respondent’s development team is in arrears or in default upon
any debt, lease, contract or obligation to the City of Harriman including without limitation real estate taxes and any other municipal liens or charges. The Board reserves the right to reject any response to the RFP by any such respondent.

G. No commission for brokerage or any other fee or compensation shall be due or payable by the Board.  The submission of a proposal will constitute the respondent's undertaking to indemnify and hold the Board harmless from and against any such claim for any such fee or compensation based upon, arising out of, or in connection with any action taken by the respondent, the invitation to the respondent to respond to the RFP, the selection of the respondent's proposal, and the designation of a respondent pursuant to the RFP or the sale of the City owned real estate.  The Board is not obligated to pay nor shall it in fact pay any costs or losses incurred by any respondent at any time including the cost of responding to the RFP.


H. The Board reserves the right to:

1. Reject at any time any or all proposals and/or to withdraw the RFP in whole or in
part; including the right to reject respondents (or to cancel previous awards) for failure to timely complete or continue processing of proposals or rehabilitation plans on any parcel
of City owned real estate that is part of the RFP;

2. To negotiate with one or more respondents, and/or negotiate and dispose of the City owned real estate subject to all applicable laws, rules and regulations promulgated by any Federal, State or local government (including to parties other than those responding to the RFP) on terms other than those set forth herein.

3. At any time, waive compliance with, or change any of the terms and conditions of the RFP, to entertain modifications or additions to selected proposals, or to withdraw individual parcels of City owned real estate from the
RFP.

I. This RFP does not represent any obligation or agreement whatsoever on the part of the City which may only be
incurred or entered into by written agreement authorized by the Board.

J. Selection of a respondent will not create any rights on the respondent's part, including,
without limitation, rights of enforcement, equity or reimbursement, until after all required
government approvals received, the Purchase and Sales Contract and all related documents are
fully approved and executed.

K. This Request for Proposals and any agreement or other documents resulting therefrom is
subject to State, or Municipal authority having jurisdiction over the subject matter thereof, as the
same may be amended from time to time.

CONFLICTS OF INTEREST

Employees of the City of Harriman may respond to the RFP only in accordance with the City
Charter governing ethics and conflicts of interest affecting City personnel. Persons in the employ of the City considering
the submission of qualifications are advised that opinions regarding the propriety of their purchase of City-owned
property may be requested from the City of Harriman city attorney. It is not necessary, however, that such opinion be obtained before responding to the RFP. Former employees of the City of City of Harriman are also advised that the RFP may be affected by certain restrictions on employment and business relationships with the City.

SECTION III - PROPOSAL


PROPOSAL FOR THE HARRIMAN DOWNTOWN REDEVELOPMENT PROGRAM


Please complete all sections of this Proposal. If the space provided is insufficient to set forth a
response, please attach additional sheets of paper, labeling each additional page with the number
or heading of the item and the page number plus a suffix.

Each proposal shall be clearly labeled with the name of the respondent (and co-respondent, if
applicable), the statement “HARRIMAN INDUSTRIAL DEVELOPMENT BOARD DOWNTOWN REDEVELOPMENT PROGRAM” and the date.

Each proposal must contain the required information for both the respondent organization and corespondent(s), if any.

TO: INDUSTRIAL DEVELOPMENT BOARD OF THE CITY OF HARRIMAN

I. RESPONDENT INFORMATION & PARCEL OF CITY OWNED REAL ESTATE FOR WHICH PROPOSAL
IS BEING SUBMITTED

A. IDENTITY OF RESPONDENT AND PRINCIPALS: Provide the information requested
below and attach resumes for all team members where applicable.

RESPONDENT:
Name:
Address:
Phone:
Email:

CO-RESPONDENT:
Name:
Address:
Phone:
Email:

CONTACT PERSON:
Name:
Address:
Phone:
Email:


B. PARCEL OF CITY OWNED REAL ESTATE FOR WHICH PROPOSAL IS BEING
SUBMITTED: Please indicate below the parcel of City owned real estate for which the proposal is being submitted.

C. ROLES: If there is a co-respondent, describe the roles that will be played by the respondent and co-respondent.

D. TERMS AND CONDITIONS.

Respondent and Co-Respondent, if applicable, understand and agree:

  1. An award of a parcel(s) of City owned real estate, if any, is subject to all terms and conditions of the RFP

  2. The Board may cancel the RFP, or remove from the RFP any parcel(s) of City owned real estate listed in Exhibit A therein, at any time prior to construction loan closing on such parcel of
City owned real estate.

  3. Without limiting the generality of the foregoing, the Board may cancel an award of one or more parcels of City owned real estate at any time prior to construction loan closing on such parcel or parcels, for a respondent or respondents’ failure to timely continue processing, or to
consummate closing of title on such parcel of City owned real estate or, without limitation, to fail
to perform steps required of respondent or respondents under the RFP within the time periods
specified in a rehabilitation timetable to be developed.

  4. That he/she/they/it are familiar with and are satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the rehabilitation of any parcel(s) of City owned real estate awarded to respondent and that the respondent and co-respondent, if applicable, have included the costs of compliance with said federal, state, and local laws and regulations.

E. AUTHORIZATION TO SUBMIT AND CERTIFICATION:

Acting as the duly authorized representative of _______________________________, the
Respondent, I am submitting this Proposal For Purchase of Real Estate. I further state and declare under the penalty of perjury that all information contained herein is complete and true.


__________________________________



II. LEGAL STATUS & ORGANIZATION DESCRIPTION

A. LEGAL STATUS:


B. MANAGING PRINCIPALS


III. FINANCIAL QUALIFICATIONS


IV. REHABILITATION PLAN AND PERFORMANCE GUARANTEES

Complete and attach a form entitled “Rehabilitation Plan Estimate of Costs”. In completing the form, you must indicate all items you expect to do as rehabilitation work and list the costs of the rehabilitation. Your rehabilitation plan must include an estimate of costs for all work to be done. No work is to be omitted from the form and no change in the estimate of costs will be allowed after the proposal is submitted by respondent. All work to be done must comply with all applicable Federal, State and City laws, local laws, ordinances and rules and regulations.

Provide your plan to guarantee completion of the work and the time frame for such completion.